Digital invitations have completely transformed the way we plan and share our events. They're fast, eco-friendly, and beautifully customisable.
But even with all the advantages, it’s easy to fall into a few common traps when sending them out. If you want to ensure your invite lands smoothly and gets the response you're hoping for, keep reading. We’re diving into the biggest digital invitation mistakes and, more importantly, how to avoid them.
1. Forgetting to Double-Check Your Details
One of the most frequent blunders? Typos. It’s surprisingly common to miss a wrong date, time, or address. And with digital invitations, once it’s sent out, it’s out there. Guests may miss important corrections if you don’t catch mistakes early.
Avoid it by:
- Reviewing your invite at least twice.
- Having a friend or co-host proofread before sending.
- Previewing your animated or video invitation in full to catch visual errors.
URCordiallyInvited makes this step easy with Canva-editable templates that are simple to revise and preview before finalising.
2. Sending Without a Clear Call to Action
Your invite might be beautiful, but if your guests aren’t sure what to do next, you could lose out on timely RSVPs or essential planning details.
Avoid it by:
- Including an obvious call to action like “RSVP Now” or “Click to View Event Details.”
- Linking to a form, email address, or RSVP tracking site.
- Making sure the RSVP deadline is crystal clear.
Need a stunning example? Check out our Animated Tropical Destination Save-the-Date Video Invitation — it’s vibrant, customisable, and perfect for destination events where clear instructions are a must.
3. Not Considering Your Audience’s Tech Comfort Level
Yes, we’re all pretty digital these days. But not everyone is comfortable with tech. Some guests might find it tricky to download an attachment or view a video invitation if it requires a special player.
Avoid it by:
- Choosing a format that’s universally accessible (e.g. video links that open in a browser).
- Offering a short guide or message like, “Tap to play – no app needed!”
- Using platforms like Canva through URCordiallyInvited, which offer easy delivery options via email, text, or WhatsApp.
4. Overloading the Invitation With Too Much Info
You might be tempted to include everything in one invite – the dress code, accommodation details, gift registry, meal choices, and more. But this can overwhelm your guests and distract from the key info.
Avoid it by:
- Keeping the invitation focused on the event details: who, what, when, and where.
- Linking out to additional information if needed (like a wedding website or itinerary).
- Using a clean layout with bullet points or simple text animations.
5. Using Poor Quality Media or Visuals
A pixelated photo or clashing colours can ruin the first impression of your event. This is especially true with animated or video invitations where movement and design need to shine.
Avoid it by:
- Uploading high-resolution images.
- Sticking to templates that are professionally designed, like those offered at URCordiallyInvited's Birthday Collection.
- Testing your invite on mobile and desktop before sending.
6. Not Customising the Template
Templates are amazing time-savers, but sending a generic invite without personalisation? That can come off as cold or impersonal.
Avoid it by:
- Editing names, dates, and event details thoroughly.
- Adding a photo or unique message to make it feel like it’s truly you.
- Taking advantage of the Canva-editable features on all URCordiallyInvited invitations to tweak fonts, music, colours and animations.
7. Sending Too Early (or Too Late!)
There is a sweet spot when it comes to timing. Send too early, and people might forget. Send too late, and they may already be booked.
Avoid it by:
- Sending digital Save the Dates around 4-6 months before the event.
- Sending formal invitations 6-8 weeks before the big day.
- Using reminder messages closer to the date if needed (a great benefit of digital invites!).
8. Not Keeping Track of RSVPs
Some digital invitations don’t include RSVP functionality, which means you’re stuck chasing responses.
Avoid it by:
- Including a simple way for guests to RSVP (like a linked Google Form or RSVP app).
- Using the Itinerary or Save the Date collections on URCordiallyInvited, which make it easy to include external RSVP links, maps, and guest info.
9. Ignoring the Power of Follow-Up
People forget. Life gets busy. And sometimes digital invites get buried in inboxes.
Avoid it by:
- Sending a friendly reminder 1-2 weeks before the event.
- Following up individually with guests who haven’t RSVP’d.
- Keeping your tone light and fun, not pushy.
10. Not Testing Before You Send
There’s nothing worse than sending an invite only to find out the link doesn’t work or the video doesn’t play.
Avoid it by:
- Sending a test invite to yourself.
- Opening it on multiple devices (mobile, tablet, desktop).
- Checking volume, load time, and visuals before mass sending.
URCordiallyInvited makes this seamless with easy previews and Canva links that let you test and tweak with ease.
Why URCordiallyInvited Is Your Go-To for Digital Invites
URCordiallyInvited creates stunning, customisable animated video invitations for every occasion – from milestone birthdays to dreamy destination weddings. With editable templates via Canva, you can tweak colours, fonts, and even background music to perfectly match your vibe. Every invite can be sent via email, text or WhatsApp, making the delivery process as modern and effortless as the design itself.
Explore the full collection of animated digital invitations to discover designs for birthdays, weddings, parties, and more.
Let’s Wrap This Up
Digital invitations are convenient, stylish, and sustainable – but only if you avoid the common traps. Take time to personalise your invite, double-check the details, test before sending, and keep communication open with your guests.
Get inspired and explore your perfect invitation now from URCordiallyInvited's digital collection. Your party deserves a beautiful first impression!
Want More Event-Planning Gold?
Check these out next:
Step-by-Step Guide to Customising Your Canva Invitation Like a Pro
Ready to tweak your invite to perfection? This guide walks you through the entire Canva editing process, so you can confidently create a flawless final design.
Mastering the Art of Co-Hosting: 10 Dos and Don’ts for a Successful Shared Event
Planning a party with someone else? This helpful post shares the golden rules for co-hosting like a dream team – without the drama.
